Conference Room Test Script

The office is not open if people can’t connect and meet. The safest rule for a first-timer: do not accept “installed” as the same thing as “working.” Run this short script in every priority room before opening, with a real remote participant on the call.

What it’s for

To catch the day-one classic — a room with a screen and a camera that still can’t actually hold a video call — while there’s time to fix it. A room that fails the test isn’t ready, no matter what the audio/visual (AV) vendor said.

How to use it

1. Test your day-one rooms first (the ones people will actually book). The rest can be post-opening.
2. Run the full script per room, with someone dialing in from elsewhere.
3. Any failure becomes an item with an owner and a next test date — log it on the punch list.

The script (per room)

• 1. Join a video call from the room system
• 2. Invite someone remote to join
• 3. Confirm the remote person can hear the room
• 4. Confirm the room can hear the remote person
• 5. Share a screen
• 6. Check camera framing
• 7. Test room booking (panel/calendar), if used
• 8. Confirm the how-to is visible or obvious for a first-time user

Tips

• A real remote participant. Testing “from the room to the room” hides exactly the problems that surface on a live call.
• Two-way audio is the usual culprit. Steps 3 and 4 catch the most common failure.
• Leave instructions in the room. If people can’t start a call without IT, the room isn’t done.

See the full workstream: IT, Network & AV.