Building Rules Summary

After you’ve run the Property Manager Intake Questions, you’ll have a pile of answers. This is where they live: a single page that turns scattered replies into the rules your whole team — and every vendor — can work from.

What it’s for

So nobody has to re-ask the property manager, and nobody guesses. Movers, IT, and furniture vendors all need the same handful of facts — when can we work, what certificate of insurance (COI), how do we get in. Capture them once, share the page, and stop relaying rules one text at a time.

How to use it

1. Fill it in from your PM’s answers and any building handbook.
2. Mark anything still unknown — an unknown rule is a risk, not a blank to ignore.
3. Share it with every vendor in your Vendor Directory, and link it from your command center.

The summary

Rule	What this building requires
Work hours	When work is allowed (weekday/after-hours/weekend)
Move hours	When moves are allowed
Vendor access	Who approves it; lead time; access form needed
Employee access	How cards / mobile credentials are issued
Insurance	Required COI language; who’s named additional insured; where to submit
Freight elevator	How to reserve; windows; dimensions; weight limit
Loading dock	Hours; truck size limit; booking process
Protection	Floor/wall protection required; who supplies it
Debris	Can vendors use building trash, or must they haul away?
HVAC	Standard hours; how to request after-hours
Labor	Is union labor required for any work?
Approvals	Permits, stamped drawings, inspections, landlord sign-offs needed
Contacts	Property manager; building security; emergency number

Tips

• One page, shared link. If it’s longer than a page, it won’t get read — keep it tight.
• Date it. Rules and contacts change; note when you last confirmed them.
• Unknowns are open items. Move every blank into your Open-Item Tracker with an owner.

See the full workstream: Property Manager & Building Rules.