Reorder Cadence

No reorder plan means the office slowly breaks after opening — first the coffee, then the paper towels, then the soap. The fix is boring and durable: decide the cadence once, before opening, and let it run.

What it’s for

To make restocking a routine, not a recurring emergency. Five quick decisions turn “who keeps buying coffee?” into a system that survives a busy week.

How to use it

Answer these five questions and write the answers down:

• Who checks inventory? One named person.
• How often? A set day (e.g., every Monday).
• Where are backups stored? One known location.
• What’s the reorder threshold? The par levels in your Pantry Inventory Tracker.
• Who approves purchases, and via what vendor/platform? One approver, one ordering path.

Keep the first version simple

One person checks supplies, one person approves reorders, and one place stores backups. You can get fancier later — but a simple cadence that actually runs beats a clever one that doesn’t.

Tips

• Tie it to a day. “Every Monday” sticks; “regularly” doesn’t.
• Hold a backup buffer. A little overstock of fast movers absorbs the busy weeks.
• Fold in supplies and cleaning too, not just the pantry — same cadence, same owner.

See the full workstream: Kitchen, Pantry & Hospitality.