FF&E Inventory
A running inventory of furniture, fixtures, and equipment — what exists, what's ordered, what's missing, and whether it'll be there in time.
FF&E Inventory
FF&E means furniture, fixtures, and equipment — the physical things people touch every day: desks, chairs, meeting tables, storage, monitors, monitor arms, whiteboards, lamps. This inventory answers the only question that matters on opening day: will enough of the right pieces be in the right place, working, for the people showing up?
What it’s for
To track every physical piece from “do we have it?” through “is it installed and undamaged?” It prevents the classic misses: desks arrive but power isn’t ready, chairs arrive after opening, rooms have tables but no working audio/visual (AV).
How to use it
- List what’s already in the space first, then what’s ordered, then what’s missing.
- For each item, track status, owner, delivery + install dates, and whether the freight elevator is reserved for it.
- Reconcile the plan against power locations — a desk without power is not a usable desk.
- Log damage during install in the same place (or your Punch List).
The structure
| Item | Qty needed | Have / ordered / missing | Owner | Delivery date | Install date | Freight reserved? | Status / notes |
|---|---|---|---|---|---|---|---|
| Sit/stand desks | 40 | Ordered | Dealer | Jun 14 | Jun 15 | Yes | Confirm power aligns |
| Task chairs | 40 | Ordered | Dealer | Jun 14 | — | Yes | — |
| Conf. room table (Rm 1) | 1 | Have | — | — | — | — | Reuse from old space |
| Monitors + arms | 40 | Missing | IT | — | — | — | Not yet ordered — risk |
Status values: Not started · Ordered · Delivered · Installed · Verified · Damaged.
What to confirm
- What furniture is owned, leased, borrowed, included, or missing?
- What’s still awaiting approval or payment?
- Who receives deliveries, and is there a staging area?
- Does the furniture plan align with power, egress, and accessibility?
- Are there enough chairs, monitors, and conference-room seats?
- What’s the damage / warranty process?
Tip
The most common opening-day FF&E failure isn’t missing furniture — it’s furniture that arrived but can’t be used because power, freight, or install slipped. Track those dependencies in the same row, not in your head.