Vendor Contract Tracker

A move runs on a dozen vendor agreements — movers, furniture, IT, audio/visual (AV), cleaning. This tracker is the register of what each one signed up to deliver, by when, and on what terms, so nothing rides on a half-remembered email.

What it’s for

To answer “what did we actually agree with this vendor?” without digging through threads — scope, term, key dates, deposits, and whether it’s signed. It pairs with the Vendor Directory (who they are) by tracking the commitment.

How to use it

1. One row per signed agreement or SOW.
2. Capture the key dates that affect your move — delivery, install, start, completion.
3. Flag anything unsigned that work depends on; that’s a risk to clear.

The structure

Vendor	Scope / SOW	Contract value	Signed?	Key dates	Deposit	Status
ABC Movers	Move day + packing	$18,000	Yes	Move Jun 14	50% due Jun 7	Active
Acme Furniture	Supply + install	$52,000	Yes	Install Jun 16	Paid	Active
CleanCo	Recurring janitorial	$1,400/mo	No	Start Jun 16	—	Awaiting signature

Tips

• Unsigned + opening-critical = risk. Don’t let work the opening depends on rest on a handshake.
• Watch deposit timing. A missed deposit date can quietly bump your delivery slot.
• Note end dates and renewals for anything recurring — useful at closeout.

See the full workstream: Finance, Procurement & Budget.