Furniture Order Tracker
Every furniture order in one view — what's ordered, approved, paid, and when it lands — so nothing's "assumed handled" while a lead time quietly eats your timeline.
Furniture Order Tracker
furniture, fixtures & equipment (FF&E) is usually your biggest spend and your longest lead time — and the place where “I thought that was ordered” hurts most. This tracker keeps every order honest: what it is, where it is in the buying process, and when it actually arrives.
What it’s for
To separate quoted from approved from ordered from paid — four very different states that all sound like “handled” in a hallway conversation. The gap between them is where chairs end up arriving after opening day.
How to use it
- One row per line item (or per order, if your vendor groups them).
- Track the status honestly — a quote is not an order.
- Watch lead time: a long-lead item ordered late is a risk for your Risk Register.
- Feed delivery dates into the Delivery & Install Schedule.
The structure
| Item | Vendor | Qty | Status | Approved by | Lead time | Expected delivery | Notes |
|---|---|---|---|---|---|---|---|
| Task chairs | Acme | 60 | Ordered | Finance | 6 wks | Jun 18 | Confirmed |
| Sit/stand desks | Acme | 60 | Approved | Finance | 8 wks | — | Place order today |
| Conf. tables (x4) | Workspace Co | 4 | Quoted | — | 10 wks | — | Long lead — decide now |
Status values: Quoted · Approved · Ordered · Paid · Delivered.
Tips
- Long-lead items first. Anything 8+ weeks out needs a decision early or it won’t make opening.
- “Approved” isn’t “ordered.” Money authorized doesn’t mean a PO was placed — confirm both.
- Reconcile with the inventory. What’s ordered should match what the plan needs.
See the full workstream: FF&E.