Move Day Run of Show

Move day needs one plan, not a pile of assumptions. The goal: every person on site knows where to go, who’s in charge, and what to do if something changes. This is the single document you run the day from.

How to use it

• Confirm everything with the mover a few days out (checklist below).
• Assign the command-center roles and share the contact tree with everyone on site.
• Print it. Cell service and nerves both fail at the worst moments.

Confirm with the mover (before the day)

• Date and time · origin and destination
• Loading dock and freight elevator reserved
• certificate of insurance (COI) submitted and approved by the building
• Foreman name + cell · crew size
• Floor and wall protection (who supplies it)
• Packing / crates · labeling system
• Trash / debris removal
• Furniture assembly / disassembly
• IT equipment handling
• Insurance / damage process
• Completion confirmation / sign-off

Command-center roles (assign one name each)

Role	Owner	Cell
Workplace lead (runs the day)
Property manager / building contact
Mover foreman
IT lead
Internal communications owner
Escalation / final decision maker

Everyone else can help — but these are the roles that keep the move coherent. Pull numbers from your Vendor Directory.

Day-of timeline (adapt)

Time	What happens	Owner
Before crew arrives	Walk route, confirm protection + elevator, dock access open	Workplace lead
Crew arrival	Brief foreman, confirm labeling + destination map	Foreman + lead
Load-in	Stage by zone; IT handles network gear	Foreman + IT
Midday check	Status vs. plan; log issues; adjust	Lead
Completion	Walk with foreman, note damage, sign off	Lead + foreman
End of day	Confirm next-day access; update tracker	Lead

Tip

Keep a single issue log for the day (your Open-Item Tracker works). When five things go sideways at once — they will — one logged list and one decision maker is what keeps the day from unraveling.