Recurring Operations Calendar
The schedule that keeps the office running after opening — janitorial, restock, HVAC, pest, plants, walk-throughs — so operations run on a cadence, not on memory.
Recurring Operations Calendar
An office that opened well still slowly breaks if nobody owns the recurring stuff. This calendar moves the office from “the opening team handles it” to “this just runs” — each recurring task with a cadence and an owner.
What it’s for
To make ongoing operations a schedule instead of a series of things someone eventually notices. It’s a core piece of the closeout: the operating system you leave behind.
What to schedule
| Task | Cadence | Owner / vendor |
|---|---|---|
| Janitorial | Nightly / weekly | Vendor |
| Pantry & supply restock | Weekly | Reorder cadence owner |
| Office supplies | As needed / weekly | |
| Facilities issue tracking | Ongoing | |
| HVAC requests / filter changes | Per building | |
| Pest control | Monthly / quarterly | |
| Plants | Weekly / biweekly | |
| Mail / shipping | Daily | |
| Event setup | As needed | |
| Maintenance walk-throughs | Monthly | |
| Vendor performance review | Quarterly |
Tips
- Cadence + owner, every row. A task with no owner doesn’t happen; a cadence with no date drifts.
- Start simple. Get the essentials (cleaning, restock, HVAC) running first; refine later.
- A day porter can own several rows if you have one.
More on the long game: Running a Good Workplace.