Reuse / Donate / Recycle Tracker
A disposition plan for furniture you're not keeping — reuse, donate, liquidate, or recycle — so the old space (and the new one's overflow) doesn't become a forgotten cost.
Reuse / Donate / Recycle Tracker
Not everything makes the move. Old desks, surplus chairs, the credenza nobody wants — they need a destination, or they’ll sit in the old space racking up rent and restoration headaches. This tracker gives every leftover item a plan.
What it’s for
To answer “what happens to this?” for every piece you’re not bringing. Extra furniture with no disposition plan is a classic miss — it blocks an old-space surrender, clutters a staging area, or becomes a last-minute disposal bill.
How to use it
- List everything not moving to the new space (from your FF&E Inventory).
- Assign a disposition and a recipient/vendor to each.
- Book pickups against your old-space decommissioning deadlines.
- Keep proof (receipts, donation letters) — useful for finance and sometimes tax.
The structure
| Item | Qty | Disposition | Recipient / vendor | Pickup date | Status |
|---|---|---|---|---|---|
| Old desks | 24 | Donate | Local nonprofit | Jun 20 | Scheduled |
| Surplus chairs | 18 | Liquidate | Used-office dealer | Jun 21 | Quote in |
| Broken storage | 6 | Recycle | Hauler | Jun 22 | Booked |
| Lounge sofa | 1 | Reuse (new space) | — | — | Moving |
Disposition values: Reuse · Donate · Liquidate · Recycle · Dispose.
Tips
- Tie it to the surrender date. Disposition has to finish before the old-space final landlord walk.
- Donation beats disposal. It’s often cheaper, faster, and comes with a receipt.
- Keep the paperwork. Pickup confirmations protect you if an item’s whereabouts are questioned later.
See the full workstream: Decommissioning.