Seating Plan Worksheet
A simple worksheet to assign seats before move day — names to desks, teams grouped, special needs handled — so people walk in and find their spot.
Seating Plan Worksheet
“Where do I sit?” is the first question almost everyone asks. Settle it before move day and opening morning gets dramatically calmer — people walk in, find their desk, and start their day instead of milling around looking for you.
What it’s for
To map names to desks ahead of time, grouped sensibly by team, with the special cases (accessibility, equipment, in-office days) handled on purpose rather than discovered on the spot.
How to use it
- Start from the floor plan and your desk count (FF&E Inventory) — confirm seats actually exist and are powered.
- Assign by zone, keeping teams together; note anyone with specific needs.
- Share the result in the Office FAQ and pre-move email so people know their spot before they arrive.
The structure
| Zone / desk | Person | Team | Equipment needed | Notes |
|---|---|---|---|---|
| B-01 | J. Park | Eng | 2 monitors | — |
| B-02 | A. Rao | Eng | 1 monitor | — |
| D-05 | M. Diaz | Sales | Standing desk | Near window (accessibility) |
Tips
- Group by team, not alphabet. People want to sit near the folks they work with.
- Confirm power and monitors per seat. A desk that isn’t powered isn’t a seat yet.
- Leave a little slack. A few unassigned desks absorb new hires and day-one surprises.
- Hybrid? Plan for peak day. If people share desks, plan for the busiest day, not the headcount.
See the full workstream: Employee Comms & Experience.