Move Vendor Scope
The full list to confirm with your moving company in writing — dates, dock, certificate of insurance (COI), protection, labeling, debris — so move day runs on one plan, not a pile of assumptions.
Move Vendor Scope
Move day needs one plan, not a collection of assumptions. Most move-day chaos traces back to a detail nobody confirmed with the mover. This is the list that closes those gaps — run it before you sign, and again the week of.
What it’s for
To pin down exactly what your moving company is responsible for, in writing, so there’s no “we thought you were handling that” on the day. It pairs with the Move Day Run of Show: this is the scope, that’s the schedule.
How to use it
- Walk this list with the mover on a call, then get their written confirmation.
- Anything that’s “the building’s rule” should match your Building Rules Summary.
- Log gaps as open items; carry confirmed details into the run of show.
Confirm with the mover
Logistics
- Date and time
- Origin and destination addresses
- Loading dock booked
- Freight elevator window booked
- Crew size and foreman contact
Building requirements
- certificate of insurance (COI) submitted and approved (COI Tracker)
- Floor protection — who supplies it
- Wall protection — who supplies it
- Trash / debris removal (mover hauls, or building trash?)
Handling
- Packing and crates — who provides
- Labeling system agreed (Packing & Labeling Guide)
- Furniture assembly / disassembly in scope
- IT equipment handling (who packs, moves, and reconnects)
Close
- Insurance / damage process
- Completion confirmation / sign-off (Move Completion Checklist)
Tips
- Get it in writing. A confirmed scope email beats a friendly verbal “we’ve got it.”
- Name the foreman. One on-site contact who can make calls keeps the day coherent.
- IT is the easy miss. Decide explicitly who handles monitors, cables, and reconnection.
See the full workstream: Move Logistics.